WorldSoft Document Management LAN or WEB (WSDM)
This product is designed to be used in conjunction WITH our product documentINDEXER+ OR can be used independently (as a stand alone product). WSDM's repository (where your document files are stored) can be automatically built by documentINDEXER+ or the user can upload single files, ten files at a time or a mass upload of all the files in a given folder (that the user creates - if they have the " user rights") or both.
If your need is to use the Repository (where files are stored) for functions such as workflow processing, collaboration, scheduling or task management then WSDM is the product for your office. You may need the ability to “check out” a file so that no one can change it, or you may require folder/file security, or file access reporting, then WSDM is a great product.
A key component of a Repository is the method of retrieval. You may prefer folder navigation. You may want to retrieve files by entering a “key word” (Content Management). Or, you may want to access a database by “indexes” or tags. Or, you may want to use all three retrieval options. Beside using the internal database (MySQL) that comes with WSDM, an external MySQL database can be set up for document retrieval from that source. Using an external database as a source can be useful if the goal is file archive/retrieval only (without any collaboration, task management, access logging, etc) from a LAN or WEB or BOTH.
You may prefer a client/server environment. Or, you may prefer a web based deployment. Or, you may want both. Again WorldSoft Document Management LAN or WEB is the product to choose.
WSDM is an aid to compliance with both the Sarbanes-Oxley Act of 2002 (SOX) and Health Insurance Portability and Accountability Act of 1996 (HIPPA). The implementation and use of WSDM does not imply full and complete compliance with either of these laws. However concerning document access control, document/file history audit trail and version control, WSDM does aid in compliance with this part of these laws.
For a complete review of the Sarbanes-Oxley Act of 2002 (SOX), please research the resources at this web site: http://thecaq.aicpa.org/Resources/Sarbanes+Oxley/
For a complete review of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), please research the resources at this web site: http://www.cdc.gov/mmwr/preview/mmwrhtml/m2e411a1.htm
WorldSoft Document Management LAN or WEB brings on-line records management, document management, enterprise content management (ECM), to the small business user where it was price prohibitive before now.
To schedule an On-Line DEMO: Send us two dates and times convenient to you
or to Download the DEMO Software SEND AN E-MAIL WITH YOUR CONTACT INFORMATION TO
sales@ipaperlessoffice.com
or Call 1-888-254-0636 ext 2
WSDM Login Screen: The WSDM software is licensed for unlimited users LAN or WEB
A user login allows an administrator to establish security levels, access rights and user privileges.
WSDM My Desktop:
This is the first screen following LOGIN. The sections can be moved (drag and drop) to each users preferred position. The sections to display (or not displayed) can be configured by the administrator globally.
WSDM Calendar:
A user can enter an EVENT into the calendar so that all members of the web group (project) can view all the scheduled events.
WSDM Task Management
A user may enter a TASK (with related data) so that all members of the web group (project) can VIEW the status of assigned tasks. A Gantt chart will be displayed.
WSDM Bulletin Board Announcements can be entered that can seen by all authorized users of that web group (project).
WSDM Newest Library Files:
All authorized members of the web group (project) can VIEW from My Desktop the latest files that have been added to the site.
UNLIMITED WEB GROUPS:
The WSDM administrator can create an unlimited number of web groups (projects). Each web group (project) can be customized and a unique security protocol can be applied. The WSDM can assign a user Administrator rights to a web group. Therefore, the WSDM Administrator can not only create an unlimited number of web groups, but also can assign an administrator to each web group.
WSDM LIBRARY
The Library is the file storage area. Each web group (project) has a unique Library. An unlimited number of folders and subfolders can be created to assist in the organization of files.
WSDM LIBRARY: FOLDER OPTIONS
Each folder within the Library has options that may be applied. The options include: upload 1 file, 10 files or mass upload, create a new sub folder, change the permissions of the folder, delete the folder, submit folder for email alerts, and move the folder.
WSDM LIBRARY: FILE OPTIONS
Each file within the Library has options that may be applied. They include download (open or save), edit index properties, delete, checkout, replace with new version, send email alerts, view access log, view version history and add notes (Blog).
WSDM LIBRARY: FILE ACCESS HISTORY LOG
Each file maintains an audit trail of access by users. The log shows when and who accessed the file.
WSDM LIBRARY: FILE VERSION HISTORY LOG
Each file maintains a history of movement and revision showing who, what and when.
WSDM LIBRARY: FILE BLOG
Each user can write comments for each file through the FILE BLOG. All users can read these comments and participate.
WSDM LIBRARY: FILE INDEX SEARCH
Indexing data may be entered into each file manually. Or using a batch mode, WSDM is designed to be used in conjunction WITH our product documentINDEXER+ to automatically create the index used for INDEX SEARCH. The SQL based database engine provides efficient retrieval when an exact word or elements of a word (string) is entered for searching.
WSDM LIBRARY: FULL CONTENT SEARCH IN A FILE
The following file types can be searched by keyword or wildcard for content imbedded within the file: MS Word, MS Excel, searchable PDF’s and Text files. The search functionality extends to and includes the content of the file name.
WSDM LIBRARY: EXTERNAL DATABASE SEARCH
A specific document type may not require access history or version control. In that case, an external database (MySQL) is recommended. Files can be accessed by the client/server retrieval (LAN) or from the web (See below). It may be that you have an outside group wanting web access to document files but does not need the capability of collaboration, access history or version control. The External Database Search would fit perfect for such an application.
The External Database Search is designed to be used ONLY in conjunction WITH our product documentINDEXER+. The indexes for the external database will be automatically created and the files uploaded by documentINDEXER+ to the hosting PC where WSDM is installed through an ODBC connection.
To schedule an On-Line DEMO: Send us two dates and times convenient to you
or to Download the DEMO Software SEND AN E-MAIL WITH YOUR CONTACT INFORMATION TO
sales@ipaperlessoffice.com
or Call 1-888-254-0636 ext 2
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