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Apart from how document imaging technology is applied (covered in the section Document Methods), is where document imaging technology is applied. Simply stated this technology is applied wherever:
- the paper is important to track, store and retrieve on demand
- information locked within the paper document must be released into a more flexible format
- there are legal mandates for your particular industry segment concerning the imaging of documents
- the volume of this “necessary”, important paper is too laborious and too expensive to apply people, “head count” to maintain it and technology is the most cost effective method to accomplish it.
Since our technology centers on the small to medium size businesses (SMB) here is just a sampling of the numerous sectors within this market segment where the documentINDEXER+ technology can play a major role:
- Law Firms
- Certified Public Accountants
- Solo or Small Physician Practices
- Real Estate and Property Management
- Municipal Government
- DOT
- COURTS
- Transit
- City Government
- County Government
- Community Banks
- Sub-lending Mortgage Companies
- Professional Service Organizations
- Automobile Dealerships
- Cable Companies or any company handling service orders or work orders ranging in the thousands
- Not For Profits
- Educational Institutions
- State and Community Colleges
- Professors
- Local School Districts
Of course this list just scratches the surface and is not exhaustive by any measure. But all of these SMBs have the same concerns and the same challenges. All of these business are no different than larger businesses in that when they implement document imaging, capture, document processing, indexing technology such as documentINDEXER+, it will help:
- cut business costs
- Photocopying
- FAX Communication
- Physical Storage Space - redeem square footage by paper reduction/elimination
- Shipping
- Expenses
- Employees
- Overtime
- Courier Services
- Administrative Costs
- accelerate their business processes
- streamline business operations
- aide with regulatory compliance
- Now SMBs are faced with mandatory compliance with document retention policies and strategies
- Health Insurance Portability and Accountability Act (HIPAA)
- Sarbanes-Oxley
- ensure the protection of their valuable information asset
- We live in times when there is an unprecedented number of natural disasters
- No disaster recovery plan in place = a complete shut down of business
- Inc. Magazine reported, “that 75 percent of SMBs have no disaster recovery plan and that 40% never reopen after a disaster.” According to market analyst firm, Gartner Group, “50 percent of SMBs will go out of business within three years if lost data can not be recovered within 24 hours.”
Where can the documentINDEXER+ technology be applied? Again not an exhaustive list but this technology can be used to address many diversified applications including:
- Human resource records management
- Customer records management
- Student records management
- Accounts payable
- Accounts receivable
- Transaction processing
- Patient records management
- Clients records management
- Document distribution
- Disaster recovery
- Document publication
- Customer survey
- Identification cards
- Signature cards
- Parking tickets
- Police department records
- Proof of deposit
- Deeds, liens, loan documents
- Proof of delivery
- Receipts
- Historical documents
- Claim processing
- Order entry
- Data entry
- Research materials
- Compliance documents
- Contracts
- Buyer files
- Sales agreements
- ISO procedures
- Wire transfer documentation
- Safe deposit contracts
- Lock box
THE BENEFITS of using documentINDEXER+ technology?
Implementing document scanning, automate document indexing with documentINDEXER+ and giving all users the ability to quickly find and retrieve the information and associated documents can yield benefits such as:
- Faster Access and Retrieval of documents associated with customers, employees, and transactions to improve customer service and expand their competitive advantage.
- Reduced Risks of misplacing or losing critical business documents.
- Track Access and Manage Information More Efficiently to assist with regulatory compliance related to the protection and privacy of information.
- Leverage the Internet to enable better business to business communication and better business to consumer communication.
- Remote Access to corporate information helps facilitate mobile workers.
Return on Investment
In addition to business improvement benefits, there are many other tangible returns on investment benefits that small and medium businesses may achieve from implementing documentINDEXER+ technology. These include:
- Cut Costs associated with the labor required to manage all paper-based transactions. In many cases, organizations have increased productivity with the equivalent or less staff members.
- Significant Savings are also achieved by eliminating the photocopying, faxing and courier service costs associated with paper-based filing systems.
- Eliminating the Physical Storage of Paper can decrease the need for additional office space. Organizations whose retention policies do not permit the immediate destruction of paper documents will often save money by utilizing less expensive off-site storage.
- Increase the Volume of Transactions and Revenue by reducing processing time. This also facilitates improved customer service and overall customer satisfaction.
- The Ultimate ROI is the result of redundant off-site storage, ensuring business continuity should they experience any type of data storage disaster.
What Does documentINDEXER+ Cost?
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