Automatically create a search index for your scanned paperwork or other document files - CREATE Unlimited Searchable PDF files - Convert TIF or FAX Files to PDF - Auto Move your scanned, fax or document files to ANY File Folder/Path with documentINDEXER+. Search your documents by a specific search index or full content (using WSDM) or both.

The software documentINDEXER+ AUTOMATIC DOCUMENT SEARCH INDEXING ARCHIVE Version 3.4.67 automates the creation of a document search index for archive documents. OCR or Barcode automated reading or Forms Recognition automation is used to capture off a scanned document key information (the Semi-Auto version differs from the full automatic versions). The document key information can then be searched for in any OBDC compliant database and matched with any number of additional search index fields of choice. documentINDEXER will associate these previously unrelated fields of information with the processed document so that any of these fields of information can be used to search for the archived document by unlimited users using our search retrieval tool or one you create. The software can convert a TIF file into a content searchable PDF file automatically. The converted processed document can be saved, published to any server or shared drive path of your choosing and be named whatever you desire. documentINDEXER will process thousands of documents a day and several document processing workflows can be run automatically at the same time. There is nothing proprietary about documentINDEXER software. It is an open architecture, Microsoft Windows based production program.

Uses for the software can be found in any business office environment that needs greater control over business critical documents. documentINDEXER+ has found uses:
- in the control of work orders at cable television or other service oriented companies
- archiving job documents at the end of projects at engineering firms
- processing auto manufacturer warranty, repair work orders, and deal packets at numerous automobile dealerships
- turn Explanation of Benefits (EOBs) electronically searchable
- increase Electronic Medical Record (EMR) scanning across all departments of local doctor offices, medical clinics and departments within a hospital
- process accounts receivable invoices and account payable check payment records and the list goes on endlessly how documentINDEXER+ can be used to transfer paper records into electronic records

See what our customers are saying about the benefit to them for using documentINDEXER+

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• CAPTURE - PROCESS - PUBLISH
• NO LIMITS to the number of files captured and processed
• NO LIMITS to the number of searchable PDF files published (or TIF)
• NO LIMITS to the number of users that can search and retrieve files
• POWER - PERFORMANCE - PRICE

In a nutshell what does documentINDEXER+ do?
The software oversees THREE major categories: CAPTURE (AFTER scanning is completed where the scanned files are located on the scanning PC) and REPOSITORY (the final folder/directory - Server or shared drive - location where files are stored) and INDEX (whatever index is created during processing, it can be written along with the folder/file location to ANY OBDC compliant database or to a document management program)

VISUAL OVERVIEW OF PROCESSING:

Watching a Folder (Capture):

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Index Gathering (Index for Search):

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Lookup Process, Retrieval, Search (From Repository):

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WORKFLOW COMPONENTS USED IN CAPTURE
• CAPTURE
• from Windows folder(s)
• from Outlook
• PROCESSES
• Indexing (define unlimited “indexes” or tags)
• OCR (Optically Character Read either zone or full page)
• Convert to PDF (file format - unlimited searchable PDF files)
• Convert PDF to TIF (file format to file format)
• Image Enhancement (straighten, despec, split, etc)
• Metadata Writer
• Barcode Reader (1D and 2D type bar codes)
• Imprinting
• Forms Recognition (available in the Advanced Version)
• Workflow Loader (Allow target data to auto load a workflow)
• OMR Processor (Optical Mark Processor, example recognizing marks on a ballot)
• Auto Orientation (This component can be used to automatically orient an image file to a portrait orientation.)
• Numeric ICR (Integer character recognition can be used to capture handwritten numeric data)
• Marked Processor (This component will imprint a bold “X” in the defined zone.)
• Capture Defined Zone (This component can be used to capture a defined zone and converted to a TIF or JPG image. Example: A signature area on a document)

A workflow can be designed (no programming or scripting language required) to use any of the above components shown to create automated (operator unattended) and validated (accurate) workflows. The filing of documents no longer requires manual paper filing or manual indexing of digital files. It is completely automatic. Paper is put into the scanning mechanism….the SCAN button is selected…. and moments later the files are processed and retrievable by an unlimited number of users.

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Many publishing combinations can be used. There are no limits to the number of files published or the number of folders created or the types of databases updated.

PUBLISH TO FOLDER
PUBLISH TO DATABASE
PUBLISH TO TEXT FILE
PUBLISH TO KMS (or most any DMS)
PUBLISH TO OPEN SOURCE: WorldSoft Document Management LAN or WEB

There are many ways to retrieve files with the software. Each user can select the method that works best for them. That is the benefit of “open architecture”. All methods are unlimited users.

The methods of retrieval include (but not limited to):
• Windows Explorer navigation
• ODBC database index lookups via client/server. A Lookup - Retrieval Tool comes with the license. Any number of users can use this tool to search and retrieve documents.
• Or ODBC database index lookups via web browser. Web browser database searching through the WorldSoft Document Management LAN or WEB software license.
• Full content (key word) searching via client/server or web browser. Web browser full content searching through the WorldSoft Document Management LAN or WEB software license.
• Folder navigation via web browser through the WorldSoft Document Management LAN or WEB software license.
• Retrieval from third party applications; i.e. Adobe catalog, MS Sharepoint and other DMS.
• Integration with “in house” systems (due to open architecture design).

The Repository is where the files are stored. Due to the open architecture of the software many types of Repositories are supported. For example, you may prefer a client/server environment. Or, you may prefer a web based deployment. Or, you may want both. An analysis of the document types and the associated business processes will help in selecting the environment that works best for you. In addition, a key component in making a Repository decision is the method of retrieval. You may prefer folder navigation. You may want to retrieve files by entering a “key word” (Content Management). Or, you may want to access a database by “indexes” or tags. Or, you may want to use all three retrieval options.

Finally, you may want to use the Repository for functions such as workflow processing, collaboration, scheduling or task management. You may need the ability to “check out” a file so that no one can change it, or you may require folder/file security, or access reporting. Some of the repository functionality is available in conjunction with our WorldSoft Document Management LAN or WEB software.

These are just some of the many issues to consider when selecting software for managing your Repository.

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